Registration Guidelines

Registration closed as of 17th April 2017. Please contact Symposium Secretariat with your inquiries.


All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Registration Fees

Early Bird Registration (till 15 March 2017)
EUR
ECPHM Resident 300
ECPHM Diplomate 365
Regular Delegate 465
Regular Registration (as of 16 March 2017)
ECPHM Resident 365
ECPHM Diplomate 450
Regular Delegate 550

All fees are stated including the VAT.

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

Registration Fee Includes

  • Admission to all sessions
  • Programme booklet and Abstract USB
  • Welcome cocktail on Wednesday
  • Coffee Break on Wednesday, Thursday and Friday
  • Lunch on Thursday
  • Symposium bag
  • Prague public transportation pass

SOCIAL EVENTS
Participants are asked to reconfirm attendance of all social events in the Online Registration Form. This also applies to the Welcome Reception that is included in the registration fee. The booking of the Gala Dinner tickets will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.

INSURANCE
The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

CONFIRMATION
Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

PAYMENT

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details.
The payment by bank transfer is available until 3 April 2017. After this date, all payments can be done only by credit/debit card.

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX

 

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay.

Accepted Credit / Debit Cards

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

FINAL INVOICE

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 14 days from the registering date and is subject to the 20 EUR fee.

CANCELLATION / REFUND POLICY

Cancellation of Registration:
Until 15 March 2017 – 50 EUR administrative fees will be deducted from all refunds.
From 16 March 2017 until 5 April 2017 50% of the fee will be refunded.
From 6 April 2017 no refund can be processed.

Cancellation of Gala Dinner:
Until 5 April 2017 – 20 EUR – administrative fees will be deducted from all refunds.
From 6 April 2017 no refund can be processed.

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.
  • Requests for refunds made after 15 June 2017 will not be considered.
  • For any change of name a fee of 30 EUR will be charged.
  • All registrations received by 17 April 2017 will be included in the List of participants.

TRANSPORTATION

No shuttle service will be provided except for Park Inn Hotel where free morning transfer to the Prague Congress Centre is scheduled.

GROUP REGISTRATIONS

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.
When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

CONSENT TO THE PROCESSING OF PERSONAL DATA

Data Protection Directive
Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.
This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.
I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data
In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the ESPHM 2017 and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by Administrator
Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.